The Constitution of the Granville Cliff Residents Association
This is an important document, compiled by the founder members of the Company known as The Granville Cliff Estate Company Limited (hereinafter called The Company), which spells out the basic principles of the Association. It shows the reason why the Association was formed and the broad basis of its operations. All the members should read this document and agree with the principles laid down.
The Company having resolved at a Meeting dated 18 December 1998 to delegate the running of the Estate to the Residents Association Committee, it should be understood that the rules about General Estate Management may be amended from time to time according to the wishes of the members of the Residents Association Committee. However, serious consideration should be given before altering the terms of the Constitution. For this reason, albeit the Constitution allows for alterations to be made, it should be only with a 75% majority of shareholders voting at either a shareholders meeting or a postal vote of shareholders arranged by the Residents Association Committee.
Constitution of the Granville Cliff Estate Residents Association
This agreement is made this day of in the year of 2000 between The Company and undersigned people as founder members of The Residents Association for the purpose of administering the affairs of the Company known as The Granville Cliff Estate Company Limited.
- The First principle of the Association is that all Committee members shall be shareholders in the Company and that any decisions of Policy (as distinct from purely administrative matters) relating to the Company or the Estate, including but not limited to decisions to grant legal rights or easements over the Estate to persons other than members of the Company, must be ratified a majority of the SHAREHOLDERS at a General meeting arranged by the Association, or, by postal votes arranged by the Association. Where there is a conflict between this special Article and any other rule of the Association, the terms of this Special Article shall prevail. Further, the Rules and Constitution of the Residents Association must never conflict with the Memorandum and Articles of Association of the Company. In the event of such a conflict, the terms of the Company’s Memorandum and Articles of Association shall take precedence.
- Members of the Association shall be bound by the rules to be determined by the Committee. Such rules may be varied by majority resolution at a properly convened general meeting of the Committee, but the rules shall not at any time contravene the principles of this constitution. The Constitution cannot be altered without the agreement of 75% of the Company’s shareholders voting for a change as expressed above.
- The Association shall deal solely with Estate Management on behalf of the Company’s Shareholders and shall neither deal on behalf of, nor advise any persons other than Shareholders in relation to Estate matters of any kind. All its activities will be confined to the mutual benefit and interest of its Shareholders.
- The Resident Association Committee shall be restricted to a maximum of 20 people. New members shall only be admitted after they have answered an appeal for new members made in the Associations News Letters and after being proposed and seconded by two existing members of the Committee.
- Committee Meetings shall be monthly or as from time to time agreed or required by the members and no member can be allowed to vote by Proxy.
